Tools to help your efficiency effectively.

No person wants to think that they are inefficient or ineffective. That the programs they are championing are not the best plan. People care and will use whatever skills and tools that are available to them to make their projects, plans, and policies as successful as possible. However, there are many ways to get the results that are desired and multiple opinions u=on the best way to proceed. There are many people out there that have spent time educating themselves to be experts in the field of efficiency. Multiple areas led to being an expert in efficiency, math, business, engineering, it does not belong to one particular vertical. An understanding of statistics and long-term project management is essential. This allows a person who is looking to implement a project that will improve efficiency or a plan that differs from a previous plan by emphasizing improving performance through better efficiency. However, there are certain applications that will allow people to shortcut to the effective and efficient results they want. I will talk about some of the ones that I use in this post and in a later post I will talk about some of the tools that I see as a major game changer for the future of businesses.

Tools for personal life: Wunderlist, it is a list that you can use on your mobile device or on your desktop. A list is only good if you check it. Some people abhor lists but I find they help me immensely whatever form they take. I consider how I layout my house as a list and if I follow that list I will not waste time in the morning searching for car keys, I will always know where my favorite sweater is, and I will probably be able to find my significant other’s sunglasses for them because I followed my list and put them back where they belong according to the internal house list. I know this may sound silly but bear with me, how I layout my desk is a list, paperwork always goes in the same spot, with a different area for house, school, and work so that I always know where to find the items I am looking for.

To me lists are digital and physical. This person reviews and explains the best parts of Wunderlist here. I use Wunderlist in conjunction with excel/google sheets, and for the big projects like remodeling the house or converting a sprinter van I bring out the heavy tools like Quickplan or Omniplan. Wunderlist is great for packing lists, chores, groceries, especially since I am able to share these lists with others and share the load fairly. When, I have a slightly more in-depth project like the itinerary plan and booking plan I put together for the upcoming trip me and my partner are taking. I am able to form these plans in excel or google sheets, I can map out the timeline, include confirmation numbers and documents that are important for the trip and by having it all in one place and planned out I reduce what I need to worry about during the trip. This doesn’t preclude being spontaneous but it allows more spontaneity because I know I already took care of the details that matter. Omniplan and Quickplan are great for the long-term projects that I need to include dependencies, budget, and timeline. On these projects, I am spending money that I can’t afford to waste so planning out the project is extremely important to me. In the sprinter van project, I have dependencies that I need to track because I have no idea how to patch hole in the side of a van and if I do something in the wrong order that is what I could be faced with.

These different sorts of lists and tools increase my efficiency, effectiveness, and equitability between myself and my partner. By using these tools, I allow myself more freedom for living life.

P.S.: There is news that Wunderlist is closing down but it is still currently up and running and you can get a free account.

Comment below and tell me how your organic organization gives you more freedom to enjoy life.

The relationship between equitability and efficiency.

My personal belief is that to have long term effective efficiency in any area it must be implemented in an equitable manner. The first reason is an ethical and moral reason and the second is a practical. Solely looking at efficiency without an ethical lens can lead to a less than humane project or policy. If a project or policy is considered inhumane it will not garner much support in general. If you are implementing a new policy at work, or a chore chart at home, or a new governmental policy coworkers, loved ones, and the general populace will only support and work towards the smooth implementation of the project if they believe they are being treated fairly. People will disagree on what is the most effective manner to implement a policy, practice, or idea to be effective and fair but they will create friction and fail to support your projects if it is not going to treat them equitably. People will generally balance their self-interests against others interests so it is important that any project or police that you have the chance to carry out or participate in you make the best effort to examine it from all points of view and parties affected to ensure the most support and frictionless implementation. As you can see illustrated by the drawing below it might be efficient to had out the same size box to everyone but it is not fair nor effective if your goal is to have all persons to be able to see over the fence. Your original plan would also be considered less than efficient if you have to perform extra work to be effective.

IISC_EqualityEquity_72ppi
Interaction Institute for Social Change | Artist: Angus Maguire.
interactioninstitute.org and madewithangus.com

You will find that by performing an internet search for equitable and efficiency you will find multiple articles that cover many different agencies and industries with the underlying theme of fairness and efficiency are partners in the best constructed projects. This article by Laura M. Nicolae in the Harvard Crimson is titled Ethical Economics, Not Ethics vs. Economics and she explores the subject that good economic policies do not need to be “devoid of ethics” and that “human ethics are incompatible with good economic policy” she looks at the differences in the decision making process and how both can be included and compared as long as the differences are acknowledged and accounted for fairly. Looking at the efficiency and how that is achieved should be one set of discussions while the ethical implementations should be considered on their own but both should be used to make the final decision; they are not mutually exclusive.

The World Health Organization has an article that explores the need to use existing health resources more efficiently and how that will allow them to distribute those resources in a more equitable manner.

Kimberly Ann Elliott wrote a book called Global Agriculture and the American Farmer: Opportunities for the U.S. Leadership that she talks about in a blog post labeled Making US Agricultural Policy More Efficient, Effective, and Fair. This book focuses on policies that are less effective or efficient because of how they unfairly give advantages to certain parties.

There are multiple examples in different verticals that support the belief that a policy or project that is implemented without considering the ethical or equitable ramifications will actually hinder the efficiency and effectiveness or your policy or project.

Please share your thoughts with me and others about how to be more efficient, effective and, equitable; comment or contact me.

 

Resources:

http://www.thecrimson.com/article/2017/7/24/nicolae-ethical-economics/

http://www.who.int/health_financing/strategy/equity_efficiency/en/

https://www.cgdev.org/blog/making-us-agricultural-policy-more-efficient-effective-and-fair

The relationship between efficiency and effectiveness

Being efficient without being effective or equitable is not actually efficient. Being efficient in your personal and work life will improve your quality of life through many different avenues. It is important to maintain a balance with your efficiency so that you remain present and do not begin to resemble an automaton. When you are seeking out effective efficiency it is equally important to examine your implementations through the lens of equality to make sure your implementations are considered ethical and moral. Many people do not examine the relationship between efficiency and effectiveness. We will concentrate on that relationship for this post.

P&E Sardos have an excellent post that describes the difference effectiveness and efficiency while relating it back to management. The main point they make is that the end results matter.

 

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http://sardossolutions.com/?p=4498

 

If you are efficient and able to produce more but thee product you make fails the quality checks your efforts were not effective. If you are effective and the products you made are of high quality but you were not able to produce enough to satisfy your organizations quote you were not efficient. One without the other is a waste of resources. If you use your time wisely then you are probably completing tasks at home in a effective and efficient manner. Say you were doing the dishes, if you dried and put away each dish before starting on the next dish you would be performing the task effectively but not efficiently and it would take you forever to get through the dishes. Finding the balance in each task between effective and efficient is not always obvious but the result is generally worth the effort.

Efficiency is doing things right; effectiveness is doing the right things. — Peter Drucker

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